Bid & Tender Manager

Fulltime - 40 hours
location Leiden, The Netherlands

Flex IT is Europe’s leader in Circular IT hardware and is growing rapidly in the European market. To further substantiate our business, Flex IT is looking to hire a Bid Specialist. In this role you will be challenged to roll up your sleeves and start building the Flex IT Tender Desk. This is a phenomenal role for an ambitious professional. The successful applicant thrives in an entrepreneurial environment with a positive attitude to jump in where necessary.


Hilbert van Alphen

Interim Talent Acquisition Specialist

Flex IT is a fun, fast moving international company, with a strong focus on sustainability, we embrace colleagues who breathe these values and push together with our Flex IT family, the circular IT market forwards.

Tasks and Responsibilities

As Bid Specialist, your task is to coordinate and lead the circular (buy or lease) tenders for Flex IT. You are the success factor for our sales teams with the creation of high-quality tenders evolving the delivery and maintenance of our Circular IT hardware products and solutions. Together with your internal stakeholders and the global sales leadership team, you will be a key driver of our very ambitious revenue growth in the coming year. The Bid Specialist is responsible for scanning the market for potential tenders. Once a decision is made to respond to a tender, you are responsible for gathering all needed information and documents as well as a timely and correct bid. The commercial side of the tender will be taken care off by the Sales Team lead in the local market. As Bid Specialist you are the trailblazer that starts the Tender Desk at Flex IT. We expect the team to grow when the number of tenders are increasing and from that point you will be responsible to grow the Bid Team.

Excellent command of English and one of the other European languages (Italian, German, French, Dutch) is required for this position. Any additional language skills are a bonus!


Your tasks phase 1 (till 31-12-2021):

  • Help Set up tender desk together with external consultants
  • Set up processes, tender text, communication, legal impact etc.

Your Tasks phase 2 (from 01-01-2022):

  • You will scan the market for fitting Tenders in all our European focus countries
  • You built strong relationships with the bid teams from our Reseller network
  • You will take on the coordination and management of the complete bid procedure.
  • You manage and track progress on the data and documents that need to be provided by the Team Lead that is working with you on the tender, including managing deadlines and expectations to the senior management.
  • Validating the quality of the incoming documents and indicating what still needs to be improved to use this information in the tender.
  • Analyzing the customer demand from the tender documents and converting this into actions and preconditions.
  • Together with the team, determining the right approach route and ensuring the right tone of voice in the tender documents.
  • Writing commercial texts, which translates the technical aspects into benefits for the client.
  • Preparing and collecting all required tender documents and submitting them on time.
  • Supporting in all subsequent steps after tender submission until award.

Our customers are (international) municipalities/governments & Corporate End Users. We expect that for the first 6 month we will primarily work as “Sub-Contractor” to our channel partners.

Skills & Competences

An ambitious professional who feels at home in an international, project-driven organization. You thrive in a passionate and motivated team and are not deterred by large tender files. Unclarity is not a showstopper for you, but rather an encouragement to go the extra mile with your colleagues. You motivate the team to be decisive, and you do not shy away from holding your colleagues accountable for their responsibilities.

You have the following skills:

  • Commercial/Strategic skills.
  • Writing skills.
  • Project management skills.
  • General computer skills in Office/Bid automation software.

Thanks to your experience with complex sales processes or tenders and your commercial insight, you are independently able to make connections that ultimately lead to winning tenders!

This is on your CV:

  • Bachelor or master’s degree.
  • 3+ years of working experience within a project-based sales organization
  • Excellent command of English (must) and as bonus any of the following languages: German, French or Dutch

You can oversee various disciplines, such as technology, logistics, project management, and legal, and bring them to a successful proposal/bid.

What we can offer you

  • A flat organization, where what is best for the business is what drives the decisions.
  • A truly dynamic environment, where a bit of initiative and a self-starting attitude gets you everywhere.
  • A platform where your thoughts, ideas (coupled with a bit of elbow-grease) is not only appreciated, but also heard.
  • A no-nonsense environment, where decisions are made.

Our vision at Flex IT is to live and breathe circular. At the end of the day this keeps more money in our customers’ pockets, and our planet a bit little bit healthier.

At Flex IT the ‘train is never standing still’ – So hop onboard and apply here!

apply now!

Send us your resume and motivation. Let’s see which opportunities arise.

  • Max. file size: 5 MB.
    drag & drop or upload. Max 5MB
  • Max. file size: 5 MB.
    drag & drop or upload. Max 5MB